| Job Title: | Committee Secretary (Hay Level 13/C2) |
|---|---|
| Reference Number: | COMSEC01 |
| Location: | North West, South Africa |
| Department: | Group Governance and Secretariat Support – Necsa Group |
| Job Type: | Permanent |
| Closing Date: | 07 November 2025 |
| Contact: | HR – 064 036 5248 |
Committee Secretary Opportunity – Necsa Group | North West
Introduction
The Necsa Group is seeking a detail-oriented and proactive Committee Secretary (Hay Level 13/C2) to provide efficient administrative and secretariat support to operational committees. Based in the North West province, this permanent position offers a chance to contribute to the governance and operational efficiency of one of South Africa’s most respected public entities.
This role is open to both internal and external applicants and forms part of Necsa’s ongoing commitment to operational excellence and corporate governance. The Committee Secretary will assist in meeting coordination, minute-taking, and document management, ensuring compliance with company procedures and governance standards.
About the Role
The successful candidate will play a vital role in facilitating and supporting operational and executive meetings within Necsa’s governance framework. You’ll ensure that committees operate smoothly, efficiently, and in accordance with statutory and corporate requirements.
From preparing agendas and compiling meeting packs to recording accurate minutes and managing action items, your contribution will help streamline governance communication and decision-making across departments.
Key Responsibilities
Secretariat Function
- Prepare, distribute, and manage meeting agendas and documentation for operational committees.
- Ensure accurate and timely recording of minutes and circulation of decisions to committee members.
- Compile and distribute action items, tracking completion and updates for subsequent meetings.
- Facilitate round-robin resolutions and ensure proper filing of records.
- Support EXCO and Working Committees by coordinating communication and board submissions.
- Attend assigned operational meetings, take minutes, and execute all related administrative tasks.
General Administration
- Handle logistics for meetings, including venue bookings, catering, and IT setup.
- Upload agendas and documents on the CoSec SharePoint System.
- Maintain both electronic and physical filing systems for committee documentation.
- Manage correspondence, membership registers, and attendance records.
- Provide administrative assistance to the Assistant Company Secretary as required.
Safety & Compliance
- Coordinate departmental safety submissions and attend relevant operational safety meetings.
- Ensure compliance with Necsa’s safety and reporting protocols.
Skills and Competencies
- Strong organizational, planning, and time management skills.
- Excellent written and verbal communication abilities.
- Proficient in Microsoft Office Suite and digital document management systems.
- Ability to handle confidential information with discretion and professionalism.
- Resilient under pressure and capable of meeting tight deadlines.
- Strong teamwork, adaptability, and relationship-building skills.
- Understanding of Necsa structures, governance policies, and King IV principles.
Qualifications and Experience
- National Diploma in Secretarial Studies, Administration, or equivalent (minimum 3 years).
- At least 3 years of administrative experience in a corporate or governance environment.
- Progress toward a CIS (Chartered Institute of Secretaries) qualification is advantageous.
- Knowledge of the Companies Act and corporate governance requirements is preferred.
Who Should Apply
This position is ideal for experienced administrative professionals who possess exceptional coordination skills and a passion for governance excellence. If you’re someone who thrives on precision, enjoys managing information flow, and can confidently engage with senior management, Necsa careers offer the right platform for your growth.
The Necsa Group values employees who demonstrate integrity, initiative, and adaptability — traits that are essential for success in this pivotal role.
Employment Equity Commitment
The Necsa Group remains dedicated to its Employment Equity objectives. Preference will be given to African females and people with disabilities to help achieve equity targets. All applications will be treated with the utmost confidentiality and fairness.
How to Apply
Submit your application before the closing date: 07 November 2025. Ensure that all relevant documentation is attached. Only shortlisted candidates will be contacted. Should you not hear from Necsa within 30 days after the closing date, please consider your application unsuccessful.
For inquiries, contact HR at 064 036 5248.
Conclusion
Joining the Necsa Group as a Committee Secretary means becoming part of an organization that values accuracy, accountability, and professionalism. This is a fantastic opportunity to advance your administrative career within a governance-driven environment while contributing to meaningful organizational success. If you are ready to take the next step, apply today and become part of Necsa’s growing team.
