Secretary Vacancies 2025 – Department of Correctional Services & Department of Defence
Apply for multiple Secretary positions across the Department of Correctional Services (DCS) and Department of Defence (DOD). These roles are available in Pretoria and Bloemfontein, offering stable public service careers with opportunities for growth.
Available Secretary Posts
| Post Number | Reference Number | Post Title | Location | Salary |
|---|---|---|---|---|
| 41/16 | ADAFMN/01/41/25/07 | Secretary | Air Defence Artillery Formation Headquarters, Pretoria | R228 321 – R268 950 p.a. (Level 05) |
| 41/17 | ARMYHQ/01/41/25/08 | Secretary (x7 posts) | SA Army Headquarters Unit, Dequar Road, Pretoria | R228 321 – R268 950 p.a. (Level 05) |
| 41/18 | ASBBFN/01/41/25/09 | Secretary | Army Support Base Bloemfontein | R228 321 – R268 950 p.a. (Level 05) |
Job Overview
These Secretary positions are designed for organized, detail-oriented individuals who can provide administrative and clerical support to senior officials. Responsibilities include document preparation, meeting coordination, travel arrangements, and maintaining confidentiality. Successful candidates must be professional, reliable, and able to work with people at all levels.
Key Responsibilities
- Provide secretarial support to directors or senior officers.
- Answer and route telephone calls, manage correspondence.
- Prepare and type reports, memorandums, letters, and other documents.
- Coordinate meetings, events, travel arrangements, and S&T claims.
- Maintain organized filing systems and handle incoming/outgoing documents.
- Procure office supplies and manage basic office logistics.
- Act with tact, discretion, and professionalism at all times.
- Operate office equipment such as fax machines, scanners, photocopiers, and computers.
Minimum Requirements
- Grade 12 or equivalent (NQF Level 4).
- Secretarial or administrative experience is advantageous.
- Proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Strong written and verbal English communication skills.
- Good organizational, planning, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Must be able to obtain Security Clearance within 12 months of appointment.
How to Apply
Applications must be submitted on the official Z83 Public Service Application Form. Attach a detailed CV showing your qualifications and experience relevant to the post. Shortlisted candidates will provide certified copies of qualifications and ID documents on or before the interview day.
Department of Correctional Services Applications
- Postal: National Head Office, Private Bag X136, Pretoria, 0001
- Hand Deliver: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo and Sophie De Bruyn Street, Pretoria
- Email: NationalOfficeHRM@dcs.gov.za
Enquiries: Ms N. Khumalo – Tel (012) 305 8589 / (012) 307 2174
Department of Defence Applications
Post 41/16 – Secretary
- Postal: SA Army Air Defence Artillery Formation, Private Bag X123, Pretoria, 0001
- Hand Deliver: Corner Patriot and Karelboom Street, Sebokeng Complex Block H1, Pretoria
- Email: Beauty.msiza@dod.mil.za
- Enquiries: Warrant Officer A. Macdonald – Tel (012) 355 2427
Post 41/17 – Secretary (x7 posts)
- Postal: SA Army Headquarters Unit, Private Bag X981, Pretoria, 0001
- Hand Deliver: No. 1 Dequar Road, Army Headquarters, Pretoria
- Email: putswelitlhakanyane@dod.mil.za
- Enquiries: WO2 X.M. Mpongoshe / Ms E.T. Nyakhulalini – Tel (012) 355 1455 / 1602
Post 41/18 – Secretary
- Postal: Army Support Base Bloemfontein, Private Bag X20599, Bloemfontein, 0700
- Hand Deliver: Nelson Mandela Drive, Universitas, Bloemfontein, 9301
- Email: hlengiwe.mbuyazi@dod.mil.za
- Enquiries: Major V.L. Fokase / Ms N.P. Mngezana – Tel (015) 402 1120 / 1093 / 0739
Important Notes
- Applications must reach the relevant department before 21 November 2025 @ 15h45.
- Clearly state the post number and reference number on the application form and email subject line.
- Only shortlisted candidates will be contacted for interviews and assessments.
- Appointment is subject to positive security clearance, verification of qualifications, and criminal records check.
- Applicants from re-advertised posts must re-apply.
Employment Equity
Both departments are equal opportunity employers. They aim to promote representativity regarding race, gender, and disability. Applicants are encouraged to indicate race, gender, and disability status on the application form and CV. Candidates who retired with a prohibition on re-appointment or are medically unfit will not be considered.
Conclusion
These Secretary positions provide an excellent opportunity to work in South Africa’s public sector, gain valuable administrative experience, and support national defence and correctional services. Apply now to secure your chance for a rewarding career in government administration.
