| Job Title | Administrative Assistant x1 (Internal/External) – Hay Level 9 |
|---|---|
| Date Posted / Closing Date | 31 December 2025 / 14 January 2026 |
| Location | North West, South Africa |
| Salary | Monthly payment (not disclosed) |
| Company | Necsa Group |
| Employment Type | Permanent |
| Work Level | Junior |
Introduction
Necsa Group has an open permanent Administrative Assistant vacancy based in the North West, offering a stable career opportunity within a structured, safety-driven organisation. This role plays a key part in ensuring smooth administrative operations within the Maintenance department.
Administrative Assistant jobs at Necsa Group are ideal for candidates seeking long-term employment with exposure to documentation control, office coordination, and departmental support. This position supports managers, teams, and external stakeholders through efficient administrative systems.
- Permanent administrative assistant job in the North West
- Office-based role supporting maintenance and operations teams
- Exposure to documentation management and reporting systems
- Strong focus on safety, compliance, and structured processes
- Ideal for candidates building a professional administration career
Necsa Group careers attract individuals who value accuracy, organisation, and contributing to sustainable business operations.
About the Role
The Administrative Assistant will provide comprehensive administrative support to the Maintenance department, ensuring effective documentation control, communication, and coordination of daily office activities.
- Type and format official documents, memos, and correspondence
- Maintain an efficient filing and documentation management system
- Administer all incoming and outgoing mail
- Schedule meetings and record accurate meeting minutes
- Manage telephone communication and message handling
- Compile monthly reports, memorandums, and departmental documents
- Assist managers with Management Committee documentation
- Book and manage conference rooms and meeting facilities
- Organise team-building sessions and departmental functions
- Maintain records for overtime sheets and submissions
- Assist with diary management and scheduling
- Coordinate travel arrangements including accommodation and transport
- Arrange access and preparation for external visitors
- Maintain stock levels of consumables and stationery
- Place and follow up on purchase orders and requisitions
- Ensure printers are operational and properly stocked
- Capture purchase requisitions on the workflow system
- Track and submit departmental safety and Lebo observations
- Assist with safety training bookings and training matrix updates
This role requires strong organisational skills, attention to detail, and the ability to manage multiple administrative tasks simultaneously.
Who Should Apply
This vacancy is suitable for candidates with administrative or secretarial experience who are seeking permanent employment within a professional office environment.
- Administrative assistants with 1 to 3 years of experience
- Candidates seeking permanent office jobs in the North West
- Applicants comfortable supporting managers and teams daily
- Individuals with strong filing and documentation skills
- Professionals who value accuracy, structure, and compliance
- Job seekers aligned with Employment Equity objectives
- People with disabilities who meet the role requirements
Necsa Group vacancies prioritise candidates who demonstrate reliability, confidentiality, and professionalism.
Skills and Requirements
Applicants must meet the minimum qualification and experience requirements to perform administrative support duties effectively.
- N6 or Diploma in Administration or Secretarial Studies
- 1 to 3 years’ experience in an administrative or secretarial role
- Strong Microsoft Office proficiency
- Experience with documentation management systems
- Ability to compile reports and official correspondence
- Good verbal and written communication skills
- Understanding of office administration systems
- Strong filing, record-keeping, and data accuracy skills
- Awareness of safety and compliance requirements
- Ability to manage confidential information responsibly
- Time management and multitasking capability
- Professional telephone etiquette
These skills are essential to supporting smooth departmental operations and maintaining compliance standards.
Benefits
This position offers long-term employment stability and exposure to structured administrative systems within a respected organisation.
- Permanent employment with Necsa Group
- Market-related salary package
- Stable office-based working environment
- Exposure to administration systems and workflows
- Opportunity to build experience in a regulated organisation
- Supportive team and professional working culture
- Clear role expectations and structured responsibilities
- Contribution to organisational sustainability
Necsa Group jobs provide valuable experience for candidates aiming to grow within administration and office support careers.
How to Apply
Interested candidates must submit their applications online before the stated closing date. Late submissions may not be considered.
- Prepare an updated CV highlighting administrative experience
- Ensure qualifications are clearly listed
- Apply online via the official Necsa Group recruitment platform
- Submit applications before 14 January 2026
- Direct enquiries to the listed contact person if necessary
Contact Person: Ms. Brenda Berries
Telephone: 012 305 3099
If you do not receive feedback within 30 days after the closing date, please consider your application unsuccessful.
Closing Thoughts
This Administrative Assistant vacancy offers a solid career opportunity for candidates seeking permanent administrative support jobs in the North West. The role is essential to maintaining efficient operations and documentation control.
- Ideal for candidates with administration qualifications
- Strong fit for organised and detail-oriented professionals
- Valuable opportunity within Necsa Group careers
- Suitable for long-term office administration growth
Candidates who meet the requirements and are committed to professional administrative support are encouraged to apply.
Apply Now
